GENERAL rules

1. All entries to be submitted online. Please follow the “Registration Guidelines”.
2. Before you submit any entry, please check the performance dates of the specific section and ensure that you will be available to participate on the scheduled dates. Requests to change the performance date or time due to extra-mural activities will not be granted. The only exception will be made in situations where the request is due to unexpected medical reasons.
3. Please state the name and contact details of the teacher/participant on the entry form (not the affiliate). This information is needed if the organiser needs to communicate with the teacher or participant personally.
4. All the solo items of a candidate can be entered on the same form. Please use the Solo or Ensemble  Entry forms. The Group Entry form is solely for choir and/or orchestra performances. Please don’t submit an entry form twice. If you have to change an item and the entry is still unpaid, simply edit the existing form and re-generate the invoice.
5. Please note the closing date for entries/submissions. No late entries will be accepted. Unpaid entries will not be included in the program.
6. Certificates are printed according to the information supplied on the entry form. Please ensure that the spelling of the candidate’s name and surname is correct. Certificates that need to be re-printed due to incorrect entry forms will attract a printing fee of R30.00 per certificate. Proof of payment and the corrected information must be sent to the office together with the request to re-print.
7. Information regarding the item must be supplied in the space directly below the item, e.g. name of the composition, composer, etc. Please note: The duration supplied should be accurate, not an estimate. The organiser has the right to ask the participant to stop the performance when the performance exceeds the given time. The participant, however, will not be penalized.
8. Any other information regarding the candidate, for the attention of the organiser, must be entered in the space provided on the entry form, e.g. “Candidate not available to participate on a Saturday”, etc.
9. The age of the candidate as on 1 January of the Eisteddfod year is determinative.
10. No transfer of entries between candidates is allowed.
11. Candidates are not allowed to change an item once the program has been finalised. Should an item be changed after the certificate has been printed, it will be considered as a new entry and the applicable entry fee will be payable.
12. Only students from a specific school/studio may enter under the affiliation of that establishment.
13. Candidates from studios must be entered by their studio OR the school – not both.
14. Candidates may enter only one item per category, e.g. KJ 10 Classical 6/0, unless the requirements in the syllabus provides for more than one entry per category. In the Fine Arts section participants are allowed more than one entry per category/grade.
15. A candidate may not present the same work in more than one category of the same section.
16. No candidate may perform/present the same work for two consecutive years.
17. Prescribed works (where applicable) may not be performed as “own choice”.
18. All the names of participants in an Ensemble must be stated on the ensemble entry form (use the “add another candidate” facility until all members are listed).
19. For choirs and orchestras please use the Group Entry Form and state the name of the group clearly. 

1. Please refer to the dates of a specific section before you submit your entries. No changes are allowed after the program has been finalised. Special requests should be directed to the organiser of the relevant section well in advance.
2. All participation is live except for Fine Arts, which remains online for practical reasons.
3. Participant slips will be made available on the teacher’s profile at least 10 days prior to the start of the section. It is the responsibility of the affiliated person/teacher to enquire at the office should the slips not be available on the App. If a participant slip does not appear on the list, please ensure that the entry fee has been paid.
4. Please check the information on the participant slips and contact the office as soon as possible in case of any spelling errors or other mistakes.
5. A candidate will only be considered for an award if he/she participated during the scheduled time on the program, or at least on the same day. This exception will only be allowed in special circumstances.
6. A candidate (and accompanist) must be available at least 15 minutes before the scheduled time of participation. Candidates that arrive late may forfeit their right to perform.
7. Information regarding the composition to be performed, should be supplied on the participant slip. Please refer to the specific syllabus.
8. Withdrawals must be reported to the organiser at least 48 hours before the scheduled time.
9. Any participant in the Eisteddfod can be invited to perform at a Prize Winners concert.

1. The adjudicator’s decision is final and no discussion or correspondence will be allowed.
2. Candidates/family members/teachers are not allowed to communicate with the adjudicator in any way before, during or directly after adjudication.
3. Problems must be discussed with the organiser before the start of a session. No problems will be discussed at the table during a session. 
4. Certificates are only handed out after the adjudicator has delivered his/her commentary.
5. Symbols are awarded as follows:

90% to 100%  –   A++
85% to 89%    –   A+
80% to 84%    –   A
75% to 79%    –   B+
70% to 74%    –   B
60% to 69%    –   C

The A++ symbol is a very special award. It is only awarded in exceptional cases to a participant whose performance is technically well-rounded, convincingly integrated and the degree of difficulty is in accordance with the development stage and age of the candidate. It is also important that all he requirements of the syllabus be met in such a case.

6. The following criteria apply to an item winner award:

• An item is as described in the syllabus e.g. KJ 10 Classical u/6.
• There must be at least 2 entries for the item and the participant must receive an A+ or A++ symbol.
• If there is only one participant in an item, the adjudicator has the option to allocate an award when the performance of the candidate is of exceptional high standard.
• There can only be one item winner award per item.. If there are two or more participants with the same mark, the adjudicator takes the final decision.
•  A category winner is mostly also a trophy winner.
• The minimum requirement for any award is an A+ symbol.

Choice of dress for performers is optional during adjudication. For the Prize Winners concert, dress is smart and neat.

1. The adjudicator’s decision is this regard is final. 
2. No award not specified in the syllabus will be awarded.
3. An adjudicator may withhold an award if the level of performance is not according to the requirements.
4. All awards will be presented at a prize-winner’s ceremony.

1. Entry fees are specified at each section. EFT payments are preferred. Please use the invoice number as reference when making a payment. Schools/studios who prefer to make one combined payment, are requested to use the name of the affiliated person as reference. 
2. See here for banking details.
3. Please note the closing dates for entries and payments. No late entries will be accepted.       
4. Entry fees are not refundable.

1. Most trophies are floating trophies and must be returned by 28 February of the following year (for participation in the 1st session).
2. A trophy lost whilst in possession of a winner must be replaced at his/her own expense.
3. The winner is responsible for the engraving of the trophy except where specific arrangements are stipulated in the syllabus of the section.

Notwithstanding any of the abovementioned rules, the Eisteddfod Committee reserves the right to amend any rule if so dictated by any situation that might arise. These amendments will be circulated by email to all affected parties.