1. Go to https://app.pretoriaeisteddfod.co.za or click the “App Login” button at the top of the website.
2. Click “Register”. On the Registration page, complete the relevant affiliate details (choose your new username and password) and click “Register”.
3. You will receive a confirmation email. Click on the link in the confirmation email to verify your e-mail address.
4. Return to the app and log in with your chosen username and password.
5. To affiliate, click “Affiliations” on the menu, followed by “Complete affiliation”. Please note that all new affiliations are “Private” by default.
6. On the “New affiliation” page, select your affiliation type and school (if the school you represent is already in the list, please do not re-add it).
7. Accept the terms of affiliation, and click “Affiliate”.

    

   Congratulations!
   
   You are now affiliated with the Pretoria Eisteddfod for the current year.

   Your affiliation will however be inactive until your payment is verified. You will receive your affiliation invoice by email. You can also view your invoice by clicking “Invoices” on the menu.

   Please use the Invoice nr or the name of the affiliate as reference when doing the payment. Upon receipt of your payment, the affiliation will be activated, and you can proceed to add Teachers and Participants on the Home page, in preparation for the submission of entries.

   Optional:

   Starting in 2026, you can upload your proof of payment directly to the app to self-activate your affiliation if you wish.

   On the “Affiliations” page, click “Upload proof of payment” under “Actions” next to your affiliation. Enter the amount paid (make sure this matches your proof of payment) and check the boxes to certify your payment. Choose the official PDF provided by your bank and click Upload.

1. Go to https://app.pretoriaeisteddfod.co.za or click the “App Login” button at the top of the website.
2. Log in with your existing username and password.
3. To re-affiliate, click “Affiliations” on the menu, followed by “Complete affiliation”. Please note that all new affiliations are “Private” by default.
4. On the “New affiliation” page, select your affiliation type and school.
5. Accept the terms of affiliation, and click “Affiliate”.

   Congratulations!
   
   You are now re-affiliated with the Pretoria Eisteddfod for the current year.

   Your affiliation will however be inactive until your payment is verified. You will receive your affiliation invoice by email. You can also view your invoice by clicking “Invoices” on the menu.

   Please use the Invoice nr or the name of the affiliate as reference when doing the payment. Upon receipt of your payment, the affiliation will be activated, and you can proceed to add Teachers and Participants on the Home page, in preparation for the submission of entries.

   Optional:

   Starting in 2026, you can upload your proof of payment directly to the app to self-activate your affiliation if you wish.

   On the “Affiliations” page, click “Upload proof of payment” under “Actions” next to your affiliation. Enter the amount paid (make sure this matches your proof of payment) and check the boxes to certify your payment. Choose the official PDF provided by your bank and click Upload.

Please note:

Names of teachers and participants from the previous year will be displayed on your profile. No need to create new profiles! Please check the info and update if necessary.

• Log in with your username and password if you are not already logged in.
• Under “Menu” (top left), please choose “Entries and items”.
• To enter a solo or ensemble item, choose “New solo” or “New ensemble“. NB! The “group” entry form only applies to choirs and orchestras.  All artworks are entered as “solo” -items. All solo items in the same section can be listed on one entry form.
• Choose the teacher, or “Add teacher” if the name is not displayed.
• Choose the participant, or “Add candidate”. (For ensembles, please ensure to use the ensemble entry form and add the participants in the same manner.)
• For Choirs and Orchestras, please use the Group Entry form and state the name of the group. This is the name that will be printed on the certificate. If members of a group prefer to receive individual certificates, the name and surname (as it should be printed on the certificated) should be supplied in the space provided, comma separated and no spaces between the names
• Choose the syllabus code from the drop-down menu.
• Choose the specific item and click on “Add to entry form”.
• Supply the duration of each item (if not displayed by the system).
• To add more items to an entry form, choose the syllabus code and the item again. (Remember to click “Add item to entry form”).
• Add remarks about the candidate for attention of the organiser, e.g. “Not available to perform on a Saturday”.
• Click on “Save for Later” if you plan to add more entries at a later stage.
• Please note: A submitted/saved entry form can still be edited if a receipt for the payment has not been issued yet.
• To edit an unpaid entry – Click on “My Eisteddfod entries”, identify the entry to be edited and click on “Edit”. Please remember to click on “Save” or “Submit” to activate the changes.
• To finalise the entry form after you have checked the information, always click on “Submit“.
• You will then be required to tick the declaration boxes (These declarations are binding – please take note of the content). Only tick if you agree!
• Please check your email for the invoice.
• Use the Invoice nr as reference when doing the payment.
• If you prefer to pay the full outstanding amount on the account, please supply the name of the affiliate or institution as reference.

1.  All schools, organisations and individuals who wish to enter for the Pretoria Eisteddfod must affiliate annually.

2.  Affiliation is done electronically.  After successful affiliation an invoice will be created. Please use this invoice number or the name of the affiliate as reference when making a payment.

1.  All entries to be submitted online. Please follow the “Registration Guidelines“.

2.  Before you submit any entry, please check the performance dates of the specific section and ensure that you will be available to participate on the scheduled dates. Requests to change the performance date or time after the program has been finalized will be subject to an additional “out of session” fee. of R80 per item. Requests due to extra-mural activities will not be granted. The only exception will be made in situations where the request is due to unexpected medical reasons.

3.  Please state the name and contact details of the teacher/participant on the entry form (not the affiliate). This information is needed if the organiser needs to communicate with the teacher or participant personally.

4.  All the solo items of a candidate can be entered on the same form.

5.  Please use the Solo or Ensemble Entry forms. The Group Entry form is only for choir and/or orchestra performances. Please don’t submit an entry form twice. If you have to change an item and the entry is still unpaid, simply edit the existing form and re-generate the invoice.

6.  Please note the closing date for entries/submissions and the last day for payments. Late entries & payments will be subject to an additional fee of  15%. Unpaid entries will not be included in the program.

7.  Certificates are printed according to the information supplied on the entry form. Please ensure that the spelling of the candidate’s name and surname is correct. Certificates that need to be re-printed due to incorrect entry forms will attract a printing fee of R30.00 per certificate. Proof of payment and the corrected information must be sent to the office together with the request to re-print.

8.  Information regarding the item must be supplied in the space directly below the item, e.g. name of the composition, composer, etc. 

9. The duration supplied should be accurate, not an estimate. The organiser has the right to ask the participant to stop the performance when the performance exceeds the given time. The participant, however, will not be penalized.

10.  Any other information regarding the candidate, for the attention of the organiser, must be entered in the space provided on the entry form, e.g. “Candidate not available to participate on a Saturday”, etc.

11.  The age of the candidate is as on 1 January of the Eisteddfod year.

12.  No transfer of entries between candidates is allowed.

13.  Candidates are not allowed to change an item once the program has been finalised. Should an item be changed after the certificate has been printed, it will be considered as a new entry and the applicable entry fee will be payable.

14.  Only students from a specific school/studio may enter under the affiliation of that establishment.

15.  Candidates from studios must be entered by their studio or the school – not both.

16.  Candidates may only enter for one item per category, e.g. KJ 10 Classical 6/0, unless the requirements in the syllabus provides for more than one entry per category.

17.  In the Fine Arts section a participant is allowed more than one entry per category/grade.)

18.  A candidate may not present the same work in more than one category of the same section.

19.  No candidate may perform/present the same work for two consecutive years.

20.  Prescribed works (where applicable) may not be performed as “own choice“.

21.  All the names of participants in an Ensemble must be provided on the ensemble entry form (use the “add another candidate” facility until all members are listed).

22.  For choirs and orchestras please use the Group Entry Form and provide the name of the group to be printed on the certificate.

23.  If participants in a choir/orchestra wish to receive individual certificates, all the names must be supplied on the entry form.

1.  Please refer to the dates of a specific section before you submit your entries. No changes are allowed after the program has been finalised. Special requests should be directed to the organiser of the relevant section well in advance.

2.  All participation is live except for Fine Arts, which remains online for practical reasons.

3.  Participant slips will be made available on the teacher’s profile at least 10 days prior to the start of the section. It is the responsibility of the affiliated person/teacher to enquire at the office should the slips not be available on the App. If a participant slip does not appear on the list, please ensure that the entry fee has been paid.

4.  Please check the information on the participant slip and contact the office as soon as possible in case of any spelling errors or other mistakes.

5.  A candidate will only be considered for an award if he/she participated during the scheduled time on the program, or at least on the same day. (This exception will only be allowed in special circumstances.)

6.  A candidate (and accompanist) must be available at least 15 minutes before the scheduled time of participation. Candidates that arrive late may forfeit their right to perform.

7.  Information regarding the composition to be performed (for instrumental items), should be supplied on the participant slip. Please refer to the specific syllabus.

8.  Withdrawals must be reported to the organiser at least 48 hours before the scheduled time.

9.  Any participant in the Eisteddfod can be invited to perform at a Prize Winners concert.

1.  The adjudicator’s decision is final and no discussion or correspondence will be allowed.

2.  Candidates/family members/teachers are not allowed to communicate with the adjudicator in any way before, during or after adjudication.

3.  Problems must be discussed with the organiser before the start of a session. No problems will be discussed at the table during a session.

4.  Certificates are handed out at the end of a session.

5.  Symbols are awarded as follows:

90% to 100%  –   A++
85% to 89%    –   A+
80% to 84%    –   A
75% to 79%    –   B+
70% to 74%    –   B
60% to 69%    –   C

The A++ symbol is  only awarded in exceptional cases to a participant whose performance is technically well-rounded, convincingly integrated and the degree of difficulty is in accordance with the development stage and age of the candidate. It is also important that all he requirements of the syllabus be met in such a case.

6.  The following criteria apply to an item winner award:

• • An item is as described in the syllabus e.g. KJ 10 Classical u/6.
  • There must be at least two participants in the item and with at least an A+ or A++ symbol.
  • If there is only one participant in an item, the adjudicator has the option to allocate an award when the performance of the candidate is of exceptional high standard.
  • There can only be one item winner award per item.. If there are two or more participants with the same mark, the adjudicator takes the final decision.
  • A category winner is mostly also a trophy winner.
  • The minimum requirement for any award is an A+ symbol.

For any Prize Winners concert, dress should be smart and neat.

1.  The adjudicator’s decision is this regard is final.

2.  No award not specified in the syllabus will be awarded.

3.  An adjudicator may withhold an award if the level of performance is not according to the requirements.

4.  All awards will be presented at a prize-winner’s ceremony.

1.  Entry fees are specified in the syllabus.

2.  EFT payments are preferred. Please supply the invoice number or the name of the affiliate/institution as reference on all payments. Combined payments are preferred if the amount matches the total outstanding amount on the account. 

3.  All late payments will be subject to an additional fee of 15% and will be added to the total invoice amount.

4.  Entry fees are not refundable.

1.  All trophies are floating trophies and must be returned by 28 February of the following year.

2.  A trophy lost whilst in possession of a winner must be replaced at his/her own expense.

3.  The winner is responsible for the engraving of the trophy except where specific arrangements are stipulated in the syllabus.

1.   Notwithstanding any of the abovementioned rules, the Eisteddfod Committee reserves the right to amend any rule if so dictated by a situation that might arise.

2.  These amendments will be circulated by email to all affected parties.